Odoo 14 book

Rental

Rental business is a recently emerged and growing business. With the emergence of many industries and start ups, the demand for machinery and other equipment for rent has increased. As small scale businesses cannot invest huge sums on machinery for all uses, they are depending on rented instruments to meet their demand. Agriculture sector and start ups are the ones who depend mostly on rented products.

Odoo Rental application offers separate facilities for managing rental products, rental orders, and rental contracts. The application is also capable of organizing rental product categories, UoM (s) and rental agreements.

First, install Odoo Rental Module from Odoo Apps.

Then go to the application. Here, you can see from the dashboard where you will get the kanban view of rental orders.

On the left hand side, you can see the rental status and the invoice status. This helps the user to easily filter the order based on a fixed set of parameters.

Note: We mainly use sale order in Rental application

Products

In order to make use of this application, first the user will have to create rental products.

For this, Go to Rental> Products.

Here, we can find a few of the already created rental products. Besides, we can create new products by clicking CREATE Button.

In this create form; the user can add basic details related to the rental products. The details include type, internal reference, and barcode and so on. If you want to rent out the product, you have to enable the activity by ticking the option Can be Rented.

Then, Click SAVE to mark the changes.

Create Orders

After creating products, next is to create orders for that product. For that go to

Rental> Orders

Click the CREATE button and create a new order.

Here, the user can add the details of the customer, invoice address, delivery, address, quotation template, expiration date of this order, pricelist if any and the payment terms.

Under order lines, one can add the products that we are going to give on rent.

Here the user can fill details including product name, description (here the rental date start date and end date can be mentioned). Besides, quantity of the product and their unit price can be added.

Then the price automatically gets added based on the unit price and rental days. Tax and other charges will also get added.

Odoo also gives the option to add the coupons or promotions into the order.

Then click SAVE to mark the changes. Here, the user can see the sale order created for the product on rent.

Now the user can easily send the sale order by clicking SEND BY MAIL

On clicking this the mail format will be opened.

The user can check it and any change is needed. You can make the change here. Then click Save. After this, you can confirm the sales order.

With this the product will be reserved for rent. The status will also get updated as Pick Up

GO back to the dashboard. Click filter. Here on clicking rental status, you can find the sale order. The status will be CONFIRMED.

Pick up

Now, if you want to pick up the product, click the PICK-UP button on top of the sales order and you can see the status changed to PICKED UP. That means the product is delivered to the customer.

Schedule

This feature helps the user to view the already created schedule and create new schedules for rental activities. A clear view of all the activities including rental and pick up can be viewed here. This window will help a user to get an idea about the number of activities to be carried out for a day, a week, a month or a year. To make use of this feature

Now Go to Rental> Schedule

Here, you can check quantity delivered customer details and the date of delivery.

The schedule will help you to find out the product reservation period for a customer.

Return

When the customer returns the product, go back to your sales order and click the RETURN button.

Then you will get a window where the details of products will be given. Then click Validate

You can see the product as Returned.

Rental Pricing

The user can set the rental price for the product under Product> Rental Tab.

Here, the user can add duration in days and price for the fixed duration. Reservation charges for extra hour, extra day and security time can also be set here.

Reporting

Go to Rental > Reporting

Here, you can see Rental Analysis.

The quantity of products delivered, quantity of products picked up and other details can be generated in the form of a report. Reports can be generated based on Daily amount, daily order quantity, daily picked-up quantity and daily return quantity.